Trescon at Dubai AI Festival 2025: Conference Staff Case Study

Dubai AI Festival 2025

Project at a Glance

Client: Trescon Events Organizing Ltd
Event: Dubai AI Festival 2025
Location: Dubai
Duration: 3 consecutive days
Team: 10 trained event staff and 1 dedicated supervisor
Roles: Welcome, registration, ushering and guest guidance

Introduction

Trescon Events Organizing Ltd is a global business events and consulting firm. Trescon partnered with us for Dubai AI Festival 2025, a high profile technology event. The goal was to provide experienced on ground staff who matched the premium nature of the event and represented Trescon in a professional way.

The Challenge

The festival had an international profile, with leading AI experts, technology companies and government entities in attendance. Trescon needed:
1. 10 trained staff members for 3 consecutive days
2. Fast coordination, briefing and role assignment
3. Staff whose behaviour and appearance matched the modern, corporate image of the AI industry

The Solution

Staff Selection and Briefing

We shortlisted 10 event staff with experience in technology and corporate events. Every team member received a full briefing that covered:
1. The event schedule and flow
2. Trescon brand positioning and expectations
3. On ground duties, including welcoming guests, registration, ushering and guest guidance

On Site Coordination

We appointed a dedicated supervisor to manage attendance, solve issues quickly and keep the team aligned with Trescon throughout the event.

Flexibility and Professionalism

We stayed in real time contact with the Trescon team and adapted quickly to last minute changes, which kept delivery smooth and guests satisfied.

The Results

1. A reliable team of 10 trained event staff delivered for all 3 days
2. Smooth guest management and support across every session of the festival
3. Positive feedback from Trescon on the team’s presentation, punctuality and professionalism
4. A better event experience for attendees, which supported the overall success of Dubai AI Festival 2025

Conclusion

Our work with Trescon at Dubai AI Festival 2025 shows how a well briefed, well supervised team supports a high profile technology event. With clear communication and proactive coordination, we helped deliver a smooth and engaging event from start to finish.

Client:

Trescon Events Organizing Ltd

Service(s) Provided

Hosting a Tech or Corporate Conference in Dubai?

Trescon trusted us to deploy 10 trained staff for Dubai AI Festival 2025 three days, international attendees, AI industry experts and government entities in the room. We delivered on time, on brief and with zero disruptions.

Tell us your conference details and we will have the right team ready.